About Us

STEM Camp is a not-for-profit organization dedicated to inspiring youth through hands-on, engaging experiences in science, technology, engineering, and mathematics. With multiple operating entities, we require a full-time ( 30-40 hours/week) bookkeeper ideally with experience in Sage Accounting, multi-entity reporting, and not-for-profit financial practices. 

This is a growth-focused role, ideal for someone early in their accounting career who is looking to build strong, practical experience in bookkeeping, multi-entity financial management, and not-for-profit accounting. You will be supported through mentorship and training from our existing experienced bookkeeper, who will provide guidance as you develop confidence in the role.

Responsibilities

Core Duties

• Full-cycle bookkeeping using Sage Accounting Software

• Accounts Payable and Accounts Receivable processing

• Assistance with payroll processing (year-round ~10 staff; seasonal ~600 staff)

• Monthly bank and credit card reconciliations

• Support in preparing monthly financial statements

• HST filings (Quarterly and Annual, as applicable per entity)

• Inter-company invoicing and reconciliation across multiple entities

• Preparation of basic management reports as required

• Support with setting up or maintaining payroll or accounting system integrations

Additional Responsibilities

• Maintain organized and up-to-date financial records and filing systems

• Assist with year-end preparation for external accountants

• Support government grant tracking and reconciliation (e.g., Canada Summer Jobs)

• Review and process staff expense reports

• Communicate with internal team members regarding financial documentation and requests

• Provide administrative support related to financial operations during peak summer periods

Qualifications

• Working knowledge of Sage 50 or Sage 300 (or willingness to learn quickly)

• 0–2+ years of bookkeeping or accounting experience (co-op, internship, or entry-level roles considered)

• Basic understanding of bookkeeping principles and financial record keeping

• Familiarity with (or interest in learning) Canadian not-for-profit accounting practices

• Exposure to payroll, HST filings, or financial reporting considered an asset

• Strong attention to detail and willingness to learn

• Ability to manage multiple tasks with guidance and support

• Good communication skills and responsiveness to team members

Pay: $35,000 - $42,000/year

Work Location: Embro, Ontario